Custom Systems for Businesses That Have Outgrown Off-the-Shelf
Some businesses need more than what Xero, Shopify, or ServiceM8 can do on their own. We build the custom tools, dashboards, and integrations that fill the gaps — typically $5k–$30k, project-based.
Years Experience
Serving SA businesses
Projects Delivered
Across SA & interstate
We Fix Leaks Fast.
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What We Build
The kinds of systems we are usually asked for
Not an exhaustive list — but if your problem looks like one of these, we can almost certainly help.
Custom client portals
Login areas where your customers see their data — bookings, invoices, project status, documents — without you having to email it.
Internal dashboards
A single screen that pulls from Xero, your CRM, your booking system, and Google Analytics — so you can stop logging into five tools every Monday.
Bespoke booking & scheduling
When the off-the-shelf calendars do not handle your business — multi-staff routing, recurring bookings with exceptions, capacity rules, deposits.
API integrations
Connecting systems that do not natively talk. We write the glue code so the data flows automatically.
Migration projects
Moving from one system to another — exporting clean data, mapping it correctly, importing without losing history. The painful part of switching tools.
Bespoke internal tools
Internal apps for staff to do specific jobs that no off-the-shelf product handles cleanly — quote builders, route optimisers, custom calculators.
When custom actually makes sense
Most of the time, off-the-shelf is the right answer. Xero, Shopify, ServiceM8, HubSpot — these tools exist because the underlying problems are mostly the same across thousands of businesses. We will tell you when one of them solves your problem, even though we get no work out of saying so.
Custom makes sense when one of three things is true:
- Your process is genuinely unusual and configuration of an existing tool will not cover it.
- You need integration between systems that do not natively talk to each other.
- You have hit the ceiling of what an existing tool can do — usually around scale, custom workflows, or reporting.
If your problem is one of these, custom is often cheaper in the long run than wrestling with a tool that almost-but-not-quite fits.
Honest Pricing
Most projects: $5,000–$30,000
Project-based, scoped after a discovery call. Smaller custom builds — a single internal tool, a basic integration, a focused dashboard — typically run $5–10k. Larger systems with multiple users, custom workflows, or significant integration work run $15–30k. We give fixed-price quotes upfront after we understand the scope, not open-ended hourly estimates.
Frequently Asked Questions
Related Services
Operations Automation
Connecting existing tools to remove manual work — the lighter end of custom systems work.
Automation Audit
A $1,500 review of where your business is losing time, with prioritised recommendations.
Care Plans
Ongoing maintenance and improvements for the systems we build.
Talk to us about your project
A 30-minute call to scope what you need. Free.